How to prepare minutes of a general assembly of constitution?

[ayshakhatun3113]

Before drafting the minutes, you need to perform some mandatory actions in the process of creating your association. There are three steps, check out a little about each one!

Draft the association's bylaws
Before the assembly, you must choose a committee to draft the association's bylaws . The bylaws will be discussed and voted on during the members' meeting. This document contains the plan for the association's future guidelines, such as:

the name of the association, its objectives and its headquarters;
the rights and duties of members;
the conditions for the admission of new members;
the conditions for excluding members;
the financing resources to maintain the association;
the establishment of the association's decision-making bodies, such as the fiscal council and the board of directors, etc.
Publish a call for applications
The General Assembly Call Notice is an official document bc data intended to summon members or people interested in forming the association. Through this document, members will participate in the general assembly to discuss certain matters regarding the group's future.

Therefore, for the document to be valid, the notice must include the location, date and time of the meeting, as well as the topics that will be discussed at the general meeting. You can publish this notice in newspapers and other media outlets with large circulation, such as social media, emails, websites and WhatsApp.

Convene the general assembly of the association
After all the previous steps, it is time to hold the general meeting. The meeting must take place at the place, time and date stated in the notice. Before starting the meeting, it is necessary to decide who will lead the presentations, which in this case is the appointed president. Then, the bylaws will be read and discussed by all those present.

DOWNLOAD THE ASSOCIATION MINUTES TEMPLATE FOR FREE
What is the structure of a general assembly minutes?
During the meeting, the minutes of the general assembly to establish the association will be drawn up. Check out the main topics and information that need to be included in the minutes.

1. Presentation of the topics under discussion
The introduction to the document must contain the name of the association, date, time and place of the meeting. It is also necessary to describe the purposes of the meeting, citing the objective of creating a non-profit association.

This should include the name and headquarters of the association, the president who will preside over the meeting and the secretary responsible for writing the minutes. Next, it is necessary to list all the items discussed at the meeting.

2. Formation of the association
The first resolution to be recorded is the constitution of the association, where the vote for the name and address of the headquarters is recorded . In addition, it is necessary to record the date on which the association's activities began.

3. Approval of the articles of association
The second resolution to be recorded is the approval of the bylaws, after they have been read and debated. The votes taken must also be recorded. Any interventions made in the bylaws, if any, must be recorded. The number of votes for or against the bylaws must also be recorded.