How to manage your projects as a digital entrepreneur with MeisterTask
Posted: Tue Dec 17, 2024 6:14 am
This article is a post written by my guest Lucía Jiménez Vida , an expert in Productivity and Habits.
Lucía is dedicated to giving her clients more life. Through her training, conferences and YouTube content, she helps other women manage their energy and time better through the power of habits and conscious productivity.
It is a great honour to have Lucía on Caos Cero. I hope you find her article very useful and that you leave us your opinion in the comments.
Since you started your business, how many projects have you had to manage and you didn't even know where to start? Surely more than you think. Creating your own website, launching a new product or service, and even preparing the editorial calendar of your content for the blog or social networks.
They are all projects.
To understand what we are referring to, a project is made up of a set of interrelated tasks that have the same objective. For example, the website must be finished by a specific date.
And let me tell you something: it doesn't matter if you're the only one on a project or if you have the help of other professionals. We need good planning . This way we'll avoid chaos and meet the deadlines we've set for ourselves.
Project management requires discipline, organization and the ability to control time.
What is the step-by-step process for proper project management?
The key to correctly managing our projects is based on applying reverse engineering , that is, planning from the future to the present.
In this way, we will be able to realistically establish the deadlines by which you must complete certain tasks.
1] DEFINE THE OBJECTIVE.
The first thing you need to establish is what objective you want to achieve, that is, what the management of the project you want to carry out consists of.
Ask yourself what needs to be achieved when you call it a day. For example, it could be that your home office is a space that inspires you to create and focus, finish your website, or finally launch your new brand.
The more specific your goal, the better.
This way, you'll know when you can call it finished. Otherwise, we run the risk of constantly working on the layout or decoration of the office, the creation of the website or the brand design. Done is better than perfect, remember that.
2] SET THE PRESENTATION DATE.
In this case, we will mark which day on our calendar the project will be made public , that is, when it will be available to show it to the world.
In order to meet deadlines, we must have planned to finish at least a week in advance. This will give us time to check that everything is going correctly.
So, if you're planning to launch your new website or showcase your new office on social media by Tuesday, April 20, it's best to have it completed by Friday, April 9. This will give you plenty of time to handle any unforeseen events .
3] APPLY REVERSE ENGINEERING OF PLANNING.
Now that we have the release date or public presentation, we will do an initial planning in reverse .
Now that we have the release date or public presentation, we will do an initial planning in reverse .
Start planning from the end date you have chosen to the present: this way, you will be able to map out the deadlines you need.
First, make a list of all the tasks that need to be done , and then the time required to complete each one.
For example, if you want to have your new brand identity ready by April 20, ask yourself what tasks you need to do beforehand and by what deadlines they need to be completed in order to launch your website on time:
Define a budget (one afternoon).
Hire a brand design expert (15 days).
Hire a photographer (15 days).
Establish what image you want to convey (one week).
Take new photos for your website and social media (one day).
New brand design (3 weeks).
Approve the design (one month).
Adapt it to the different channels you have: website, social networks, etc. (one week).
If we decide to delegate to other people, we should talk italy whatsapp number data to them, even before signing the contract, to find out their deadlines.
When we personally take care of all the tasks, we will have to measure how much time each one takes us . If it is the first time you do them, I recommend that you add 50% of the estimated time: one hour becomes an hour and a half, for example.
We tend to think that tasks will take less time than they actually do, and this results in poor planning. With this simple trick, you will avoid this from happening to you.
While planning, you may find that your launch date is too tight. With this prior work, you can postpone it or reduce the number of tasks.
4] CHOOSE AN ORGANIZATION METHOD.
Lucía is dedicated to giving her clients more life. Through her training, conferences and YouTube content, she helps other women manage their energy and time better through the power of habits and conscious productivity.
It is a great honour to have Lucía on Caos Cero. I hope you find her article very useful and that you leave us your opinion in the comments.
Since you started your business, how many projects have you had to manage and you didn't even know where to start? Surely more than you think. Creating your own website, launching a new product or service, and even preparing the editorial calendar of your content for the blog or social networks.
They are all projects.
To understand what we are referring to, a project is made up of a set of interrelated tasks that have the same objective. For example, the website must be finished by a specific date.
And let me tell you something: it doesn't matter if you're the only one on a project or if you have the help of other professionals. We need good planning . This way we'll avoid chaos and meet the deadlines we've set for ourselves.
Project management requires discipline, organization and the ability to control time.
What is the step-by-step process for proper project management?
The key to correctly managing our projects is based on applying reverse engineering , that is, planning from the future to the present.
In this way, we will be able to realistically establish the deadlines by which you must complete certain tasks.
1] DEFINE THE OBJECTIVE.
The first thing you need to establish is what objective you want to achieve, that is, what the management of the project you want to carry out consists of.
Ask yourself what needs to be achieved when you call it a day. For example, it could be that your home office is a space that inspires you to create and focus, finish your website, or finally launch your new brand.
The more specific your goal, the better.
This way, you'll know when you can call it finished. Otherwise, we run the risk of constantly working on the layout or decoration of the office, the creation of the website or the brand design. Done is better than perfect, remember that.
2] SET THE PRESENTATION DATE.
In this case, we will mark which day on our calendar the project will be made public , that is, when it will be available to show it to the world.
In order to meet deadlines, we must have planned to finish at least a week in advance. This will give us time to check that everything is going correctly.
So, if you're planning to launch your new website or showcase your new office on social media by Tuesday, April 20, it's best to have it completed by Friday, April 9. This will give you plenty of time to handle any unforeseen events .
3] APPLY REVERSE ENGINEERING OF PLANNING.
Now that we have the release date or public presentation, we will do an initial planning in reverse .
Now that we have the release date or public presentation, we will do an initial planning in reverse .
Start planning from the end date you have chosen to the present: this way, you will be able to map out the deadlines you need.
First, make a list of all the tasks that need to be done , and then the time required to complete each one.
For example, if you want to have your new brand identity ready by April 20, ask yourself what tasks you need to do beforehand and by what deadlines they need to be completed in order to launch your website on time:
Define a budget (one afternoon).
Hire a brand design expert (15 days).
Hire a photographer (15 days).
Establish what image you want to convey (one week).
Take new photos for your website and social media (one day).
New brand design (3 weeks).
Approve the design (one month).
Adapt it to the different channels you have: website, social networks, etc. (one week).
If we decide to delegate to other people, we should talk italy whatsapp number data to them, even before signing the contract, to find out their deadlines.
When we personally take care of all the tasks, we will have to measure how much time each one takes us . If it is the first time you do them, I recommend that you add 50% of the estimated time: one hour becomes an hour and a half, for example.
We tend to think that tasks will take less time than they actually do, and this results in poor planning. With this simple trick, you will avoid this from happening to you.
While planning, you may find that your launch date is too tight. With this prior work, you can postpone it or reduce the number of tasks.
4] CHOOSE AN ORGANIZATION METHOD.