The project office, an interesting figure in the organization of the SME
Posted: Wed Dec 18, 2024 5:13 am
The project office is an organisational figure that, when well implemented, can bring interesting benefits to small and medium-sized companies. Understanding a project as any company initiative that involves a minimum amount of effort (hours, euros) and that requires developing work, subject to certain risks, within certain deadlines, with a budget and a certain quality, the project office can provide support to manage and coordinate its execution, from beginning to end.
Whether the company is industrial or service-based, the project office, also known by its acronym in English, PMO , can bring a lot of value to the SME if it is organized with criteria and common sense. In today's post, we are going to see how it can do so.
The value proposition of the project office for SMEs
The project office can provide value to SMEs on several fronts. The most important ones are mentioned below:
Providing a global view of the projects in the portfolio: aimed at any area that requires it, the project office produces quality information on the project portfolio, that is, on the status of ongoing projects, those that have already been closed and those that are scheduled to be executed in the future.
Providing detailed information on any project: The canadian healthcare and medical email list project office produces highly detailed information on any of the projects in the portfolio. The PMO can provide information, for example, on the degree of progress, both real and expected, on the status of each task, on the risks and problems affecting the project, on the budget incurred and on the various "deliverables" planned during its execution.
Developing a corporate methodology for project management: so that all projects are managed according to a common pattern, the project office develops a methodology for project management. It basically indicates what a project is and, based on this, the how, when, what and who should report information in each one of them. The idea is that the fundamental pattern for project management is common to the entire organization, regardless of who is responsible for it.
Ensuring the quality of reported data: Based on the corporate project management methodology, one of the key functions of the project office is to ensure compliance with the corporate project reporting methodology, so that the information process carried out by project managers has a sufficient level of quality to generate accurate information about the project portfolio.
Keeping project-related risks under control: One of the most important tasks of project managers is to report risks that may affect the project. For example, a dependency with a second project, which could cause the first to stop if it does not progress at a good pace. The project office must ensure that the risks that really exist are reported in each project and with the appropriate category, based on their level of probability of occurrence and the impact on the project. In parallel, it must also take advantage of its global view of the projects to report on possible cross-risks between them, such as a team conflicting by having two different tasks scheduled for the same day that are not compatible.
Whether the company is industrial or service-based, the project office, also known by its acronym in English, PMO , can bring a lot of value to the SME if it is organized with criteria and common sense. In today's post, we are going to see how it can do so.
The value proposition of the project office for SMEs
The project office can provide value to SMEs on several fronts. The most important ones are mentioned below:
Providing a global view of the projects in the portfolio: aimed at any area that requires it, the project office produces quality information on the project portfolio, that is, on the status of ongoing projects, those that have already been closed and those that are scheduled to be executed in the future.
Providing detailed information on any project: The canadian healthcare and medical email list project office produces highly detailed information on any of the projects in the portfolio. The PMO can provide information, for example, on the degree of progress, both real and expected, on the status of each task, on the risks and problems affecting the project, on the budget incurred and on the various "deliverables" planned during its execution.
Developing a corporate methodology for project management: so that all projects are managed according to a common pattern, the project office develops a methodology for project management. It basically indicates what a project is and, based on this, the how, when, what and who should report information in each one of them. The idea is that the fundamental pattern for project management is common to the entire organization, regardless of who is responsible for it.
Ensuring the quality of reported data: Based on the corporate project management methodology, one of the key functions of the project office is to ensure compliance with the corporate project reporting methodology, so that the information process carried out by project managers has a sufficient level of quality to generate accurate information about the project portfolio.
Keeping project-related risks under control: One of the most important tasks of project managers is to report risks that may affect the project. For example, a dependency with a second project, which could cause the first to stop if it does not progress at a good pace. The project office must ensure that the risks that really exist are reported in each project and with the appropriate category, based on their level of probability of occurrence and the impact on the project. In parallel, it must also take advantage of its global view of the projects to report on possible cross-risks between them, such as a team conflicting by having two different tasks scheduled for the same day that are not compatible.